Annual General Meeting 2025

Annual General Meeting

To be held on Thursday, 27th February 2025
At 8:00pm, at Toot Hill Village Hall

As a member of the Group, you are invited to the 25th AGM.

We look forward to welcoming you to our AGM which will be held at Toot Hill Village Hall. We need a minimum number of attendees so would urge you to come along as this short meeting will be followed by a talk by one of our members, Andrew Smith, whose talk is entitled ‘Essex Church Bell Towers’. There will also be refreshments of tea/coffee and biscuits.

Agenda

1. Welcome and apologies for absence.
2. Minutes of previous AGM held on 28th March 2024 (copy attached).
3. Matters Arising.
4. Reports
   1. Chairman’s Report: Martyn Lockwood

      To Follow.

   2. Secretary’s Report: Jane Adair

      During 2024 all 8 meetings were held at Toot Hill Village Hall although, unfortunately, they were not so well attended this year. We had interesting talks provided by 5 external Speakers and a further 2 Speakers from the Group increased the variety of talks. Additionally, Andrew Smith put together a very entertaining ‘Have I Got Elizabethan News For You’ Quiz which was very much enjoyed by those members who attended.

      Our AGM was held in March 2024 at Toot Hill Village Hall where 19 members attended which ensured we could be quorate for the meeting to go ahead.

      Additionally, we held 1 Committee Meeting in August 2024 at Anne Brooks’ house although the February Committee Meeting was cancelled due to some members’ ill health. During the year one Committee Member, Jackie Pepper, resigned, as she has moved away from the area. We would welcome anybody who would like to join the Committee so please do approach any Committee Member if you would like to join us.

      I would like to conclude with my thanks to my fellow Committee Members and hope that we can all look forward to another year of interesting talks.

   3. Treasurer’s Report: Andrew Smith

      Approval of draft accounts for the year ended 31st December 2024. Please see attached Receipts and Payments Account and Treasurer’s Report.

      Proposed/Seconded

5. Subscriptions for the year beginning 1st April 2025.

   It is recommended that the membership fee remains at £15.00 individual and £30.00 for family membership. It is also recommended that the entrance fee remains at £2.00 for members and will also remain at £5.00 for visitors. At the AGM and Christmas this will also remain at £2.00 for members and £5.00 for visitors.

   Proposed/Seconded

6. Election of Committee.

   The Constitution requires one Committee member for every 10 members (para. 6.1). The following Committee Members have offered themselves for re-election and the Executive Committee recommends:

   • Chairman: Martyn Lockwood
   • Treasurer: Andrew Smith
   • Secretary: Jane Adair
   • Other Members: Anne Brooks, Peter Moring, Elaine Smith

   Proposed/Seconded

7. Programme for 2025:
8. Any Other Business: This should be communicated to the Secretary before the meeting.
9. Date of next Annual General Meeting: 26th March 2026.

Secretary:
Jane Adair